Recording an event

This guide is part of a series explaining how to run an event on PaedsHub. Click here to see the full series.

Important – please read
There are various ways to record an event. One option is to use the built in recording function within Microsoft Teams. However, many Trusts restrict the sharing of recordings made this way to only other users within the same Trust. You should check that you are able to download the original video file and then upload it to Vimeo ready for sharing on PaedsHub if you want to use this method.

The Vimeo recording method shown below is an alternative to this which gets around this problem, but requires a bit of practice to avoid mistakes like not recording any sound. Whichever option you choose please practice it with another person to make sure you’ve worked out any issues ahead of time.

All regional teaching days should be recorded to allow people who weren’t present to watch the content back.

Step by step guide with pictures

Before you start recording you need to be logged in to Vimeo. Contact the PaedsHub Tech Fellow or another teaching rep if you don’t have the login details.

You’ll also need to have the Vimeo Record extension installed on your browser (use either Chrome or Edge). Click here to visit the extension page.

Once you’ve installed Vimeo Record, click the Vimeo icon in your browser extensions bar.

If you can’t see it you might need to click the jigsaw piece icon and toggle the Vimeo Record visibility on.

You might want to consider starting the recording a minute or two before the session officially starts to ensure you have time to get everything ready. You can trim the start and/or the end of the recording later to just the part you want.

Ensure you select Screen recording, not Camera recording or both.

Select [Full screen].

Ensure your Camera and Mic are set off to prevent unintentional audio on top of the recording.

Then click [Start recording].

Ensure you select [Entire Screen] from the window that appears next, and also tick [Share system audio].

Don’t use the [Window] option as this will not record the sound from the meeting.

The recording will include all audio that you hear on your computer. Although people on the live meeting will be able to hear you speak, this won’t be on the recording. If it’s important that what you say is recorded you should either have a different person do the recordings, or join the meeting on a separate device and use one for recording and the other for speaking.

Your entire screen is recorded so you mustn’t use your computer for other tasks like checking emails while the recording is ongoing. To reduce the amount of screen space occupied by items like taskbars use [Full screen] options, and generally consider anything that will make the recording better for people who are watching back.

Bear in mind that a recording can be up to 2 hours long. If a session might exceed that length, schedule a brief pause to end the recording and start a new one.

Once the session is complete. Click the recording icon in the browser extensions bar.

A window will appear showing the upload status of the video. It will take a few moments to complete. During that time you can set the title of the video to make it easier to find it later.

It’s normal to get the “Sorry…” message which appears.

To ensure that the video can only be viewed via PaedsHub click the [cog icon] to open the video settings page.

Click on the privacy setting button towards the top right of the screen which will probably say [Unlisted]. Then select [Hide from Vimeo] from the side menu which appears.

This is an important step. If this isn’t done the video could potentially be viewed by people without a PaedsHub login.

To allow people to watch back the recordings you need to embed them onto PaedsHub. Click here to read our guide on this.

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